Top 2 Methods to Convert OST to PST For MS Outlook

If you are a Microsoft Outlook users and looking for solution to convert OST file to PST format. This conversion becomes necessary in scenarios like data migration, corruption recovery, or backup purposes. In this article, we will explore the top two methods to convert OST to PST for MS Outlook, providing detailed insights to help you choose the best approach for your needs.

Understanding OST and PST Files

OST Files: These are offline folders created by Outlook to allow users to work offline and synchronize changes with the Exchange Server once reconnected. OST files are linked to the Exchange account and are not designed for direct data export.

PST Files: These are personal storage files used for archiving emails, contacts, calendar items, and other Outlook data. PST files are standalone and can be easily imported or exported, making them ideal for data backup or migration.

Why Convert OST File to PST?

Corruption or Damage: OST files can become corrupted due to improper shutdowns, virus attacks, or software conflicts. Converting to PST allows data recovery.

Profile Migration: When moving to a new system or profile, converting OST to PST ensures data transfer without server dependency.

Data Backup: PST files are portable and can serve as reliable backups for Outlook data.

Top 2 Methods to Convert OST to PST For MS Outlook

Manual Conversion Using Outlook’s Import/Export Feature

Users can convert OST to PST file format using Outlook’s built-in Import/Export option. This method is suitable for users, who have access to the original Outlook profile linked to the OST file and the OST file must be accessible and synchronized.

1. Launch Microsoft Outlook on your computer.
2. Click on the File > Open & Export then go to Import/Export.
3. In the Import and Export Wizard, choose the Export to a file and then click “Next”.
4. Choose Outlook Data File (.pst) and click Next.
5. Choose the folder(s) you want to export, such as Inbox, Sent Items, or entire mailbox, then click Next.
6. Browse to select a destination folder, specify a filename, and choose options for duplicates.
7. Click Finish to start the export process.

Advantages

• No additional tools required.
• Safe and straightforward.
• Suitable for small to medium-sized OST files.

Limitations

• Only works if OST is accessible and synchronized.
• Cannot recover data from corrupt OST files directly.
• Exports only what is currently accessible in Outlook.

Note: If your OST is orphaned or corrupt, this method may not work effectively, and you might need to consider third-party tools.

Using Third-Party OST to PST Conversion Tool

For more complex scenarios, such as corrupt or orphaned OST files, using the EmailsGuru OST to PST converter is highly effective and suitable way. It is designed to recover, repair, and convert OST files into PST format without the need for Outlook profile recreation.

1. Install OST to PST Converter in your system.
2. Launch the utility and browse to locate the OST file you wish to convert.
3. Initiate the scan process. The tool will detect and fix corrupt OST files if it required.
4. Specify destination, naming conventions, and any filters.
5. Initiate the conversion process. The tool will generate a PST file ready for import into Outlook.

Features of OST to PST Converter

• Repair corrupt OST files before conversion.
• Convert OST to PST without Outlook.
• Preview recoverable data before saving.
• Support for large OST files.
• Batch conversion capabilities.

Advantages

• Handles corrupt, orphaned, or inaccessible OST files.
• Faster and more efficient for large files.
• Provides data preview and selective export options.
• No need for Outlook to be configured or running.

Limitations

• Although this tool offers a free trial version but for full version, you need to pay.

Conclusion

Converting OST to PST is a common requirement for Outlook users needing data migration, backup, or recovery. Above I have explained both methods but the using the OST to PST converter is the most reliable and efficient solutions. By understanding your specific needs and following the appropriate method, you can ensure a smooth and successful conversion process, safeguarding your valuable Outlook data.