Relocating an office in London — one of the busiest and most regulated cities in the world — requires more than just a moving van and a few boxes. Between permits, tight schedules, employee coordination, and IT transfer, a successful move demands precision, planning, and expert support.
Here’s your step-by-step checklist to make your London office relocation smooth, efficient, and stress-free.
- Set Clear Objectives for the Move
Why are you moving — expansion, cost savings, better location, hybrid workspace optimization? Aligning internal teams around the purpose of the move helps inform everything from the space layout to technology upgrades.
Whether you’re scaling up or streamlining, planning with intention makes the move an investment, not just a logistical task.
- Choose the Right Time to Move
Timing is everything in a city like London. Avoid peak traffic hours and coordinate around lease termination dates, public holidays, and downtime windows. Plan the move over a weekend or holiday period, if possible, to minimize disruption.
- Assign an Internal Move Coordinator
Designate a reliable project manager or relocation team to oversee timelines, vendor coordination, and internal communication. This person becomes the go-to for queries and helps avoid confusion during the transition.
- Choose a Specialist London Moving Company
Local knowledge matters. A relocation partner familiar with London’s borough regulations, congestion zones, parking permits, and building access rules is crucial.
MovePlus Mobility offers expert office relocation services tailored for London businesses — ensuring compliance, speed, and zero surprises on moving day.
- Create a Detailed Inventory and Floor Plan
List everything you’re moving, furniture, IT hardware, storage units, and label each item. Simultaneously, plan your new office layout with team zones, breakout spaces, and IT stations mapped out.
- Handle IT Infrastructure With Care
Notify your IT department early. Plan for server disconnection, secure transport, and reconnection at the new site. Ensure business-critical systems have minimal downtime.
MovePlus Mobility works closely with IT teams to ensure sensitive equipment is handled and reinstalled with care, reducing downtime and business risk.
- Notify Employees, Clients & Service Providers
Communicate the move to your staff with key dates, expectations, and changes in commute or desk setup. Update clients, vendors, and service providers well in advance. Don’t forget your digital presence — update your address on Google, your website, and official documents.
- Manage Legal & Compliance Tasks
Check your lease obligations, notify the landlord, arrange building access on both ends, and secure necessary permits (especially for loading/unloading zones in London). Don’t leave this to the last minute — especially with building management protocols.
- Label, Pack & Protect
Professional packing goes a long way. Use labels based on department or floor level. Fragile items and electronics should be bubble-wrapped and anti-static protected. Make sure your movers offer insurance and high-grade packing materials.
- Execute the Move with a Day-by-Day Plan
Create a detailed move-day checklist: final office walk-through, shut down all systems, handover keys, supervise loading/unloading, and begin setup at the new location.
With MovePlus Mobility’s best removal companies UK, every phase — from packing to final setup — is handled with precision and accountability.
- Post-Move: Settle in and Troubleshoot
Once moved, conduct a welcome walkthrough with your team. Test systems, fix any snags, and ensure all departments are operational. Use the first week to iron out seating arrangements, missing items, or tech issues.
Planning an office move in London doesn’t have to be overwhelming — with the right structure, local insights, and expert help, it can be a growth-driven milestone for your business.
Ready to move your London office without the stress? MovePlus Mobility offers customised commercial relocation services built around your business needs, timeline, and tech infrastructure.
