In today’s fast paced and connected work environment, creating diagrams is no longer a solo task. Teams expect to collaborate on designs in real time, whether working from the office, home, or on the go. From AV system layouts and network diagrams to construction plans and process flows, professionals need tools that support shared editing, instant feedback, and seamless communication. While SmartDraw offers many powerful features, teams often look for a SmartDraw alternative that is better optimized for collaboration and real time diagram editing.
In this blog, we explore the top tools in 2025 that serve as a collaborative SmartDraw alternative, with XTEN AV leading the way for its unmatched combination of precision, automation, and team friendly features.
Why Teams Need a Collaborative SmartDraw Alternative
When working on diagrams as part of a team, having the right tool makes a huge difference. A collaborative SmartDraw alternative offers key benefits:
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Real time editing so multiple users can work together without waiting for file updates.
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Commenting and feedback tools for faster decision making.
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Cloud based access so diagrams are available anytime, anywhere.
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Version control to track changes and revert when needed.
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No complex installs or configurations so teams can get started quickly.
Top SmartDraw Alternatives With Real Time Collaboration
Here are the top options in 2025 for teams that need a collaborative SmartDraw alternative for shared diagramming.
1. XTEN AV
XTEN AV is the top SmartDraw alternative for teams designing AV systems, smart building infrastructure, network layouts, and related technical diagrams.
Key Features
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Cloud based platform supporting real time editing from anywhere
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AI powered suggestions for automated device connections and system layouts
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Pre built templates for AV racks, signal flows, network diagrams, and smart room designs
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Manufacturer approved symbol libraries
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Integrated commenting and team sharing features
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Exports to PDF, DWG, DXF, and other CAD compatible formats
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Free access option with no credit card required
Why choose XTEN AV for collaboration
XTEN AV offers professional grade diagramming with real time team collaboration and cloud based storage, making it ideal for AV designers, IT consultants, and construction planners working in teams.
2. Lucidchart
Lucidchart is a popular browser based diagramming tool built for collaborative work.
Key Features
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Real time editing and commenting
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Templates for flowcharts, org charts, network diagrams, and more
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Integrations with Google Workspace, Slack, Microsoft 365
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Cloud storage with version control
Why choose Lucidchart
Lucidchart is great for business teams needing a general purpose collaborative diagram tool.
3. Draw io diagrams net
Draw io provides a flexible and free option that supports collaborative diagramming via cloud sync.
Key Features
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Free with no sign up needed
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Works in browser or as a desktop app
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Real time collaboration through Google Drive, OneDrive, or Dropbox
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Customizable templates and symbol libraries
Why choose Draw io
Draw io is a no cost option that offers good collaborative features through cloud integration.
4. Cacoo
Cacoo is designed for collaborative diagramming with a focus on team communication.
Key Features
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Real time editing and commenting
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Browser based with no software install needed
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Cloud storage with easy sharing links
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Templates for wireframes, flowcharts, network diagrams
Why choose Cacoo
Cacoo is a solid option for small teams needing collaborative diagramming for web and app projects.
5. Miro Free Plan
Miro is a collaborative whiteboard platform that can be used for diagramming.
Key Features
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Real time multi user editing
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Visual collaboration with sticky notes, shapes, and connectors
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Integrates with Slack, Google Workspace, Microsoft Teams
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Free plan supports three boards
Why choose Miro
Miro is ideal for brainstorming and informal diagramming where team input is key.
Comparison Table
| Tool | Real Time Editing | Cloud Collaboration | Free Access | Best For |
|---|---|---|---|---|
| XTEN AV | Yes | Yes | Yes | AV systems smart building team diagrams |
| Lucidchart | Yes | Yes | Limited free | Business diagrams network flows |
| Draw io | Yes via cloud | Yes | Yes | Flexible diagrams at no cost |
| Cacoo | Yes | Yes | Limited free | Web wireframes team projects |
| Miro | Yes | Yes | Limited free | Visual collaboration brainstorming |
Conclusion
In 2025, teams have excellent choices when seeking a collaborative SmartDraw alternative. XTEN AV leads the list for its combination of precision templates, AI powered automation, CAD compatibility, and cloud based real time collaboration.
Other tools like Lucidchart, Draw io, Cacoo, and Miro provide strong options depending on your team’s focus and diagramming needs. By selecting the right collaborative platform, you can improve teamwork, speed up decision making, and deliver more polished diagrams with less hassle.
