The OEM Authorization Certificate on GeM Portal is one of the most important documents required for sellers who want to sell branded products on the Government e-Marketplace. If you are a trader, distributor, or reseller and not the actual manufacturer, this certificate is often mandatory.
This guide explains what the OEM Authorization Certificate is, why GeM asks for it, who needs it, and how you can get and upload it without facing rejection.
What is an OEM Authorization Certificate?
An OEM Authorization Certificate is an official letter issued by the Original Equipment Manufacturer. Through this letter, the manufacturer gives legal permission to a seller to sell their products on the GeM Portal.
This certificate confirms that the seller is authorized, the products are original, and the seller is allowed to participate in government procurement. It helps GeM buyers trust that they are purchasing genuine products directly from approved sources.
Why OEM Authorization Certificate is Required on GeM Portal
The GeM Portal is used by government departments, ministries, and PSUs. To avoid fake products and low-quality supplies, GeM requires proper authorization from the manufacturer.
The OEM Authorization Certificate on GeM Portal ensures product authenticity, confirms the relationship between the seller and the manufacturer, and protects government buyers from counterfeit items. It also helps maintain quality standards and warranty support.
Who Needs OEM Authorization Certificate on GeM?
This certificate is required if you are selling branded products but you are not the manufacturer. Traders, resellers, dealers, and distributors usually need OEM authorization.
If you are the manufacturer of the product, then you generally do not need this certificate. Instead, you must complete OEM verification on the GeM Portal.
When OEM Authorization is Mandatory
OEM Authorization is commonly required for electronics, IT products, CCTV cameras, electrical goods, medical equipment, and other branded items. The exact requirement depends on the product category and GeM guidelines.
Before listing any product, sellers should always check whether OEM authorization is needed to avoid rejection.
Format of OEM Authorization Certificate for GeM Portal
There is no fixed format issued by GeM, but the certificate must be printed on the OEM’s official letterhead. It should clearly mention the seller’s company name, the authorization to sell on GeM Portal, the product or product category, validity period, and the OEM’s signature and stamp.
Any missing or unclear information can lead to rejection during verification.
How to Get OEM Authorization Certificate for GeM
To get an OEM Authorization Certificate, first contact the manufacturer whose products you want to sell. Share your business details and GeM seller information with them. Request an authorization letter specifically mentioning permission to sell on the GeM Portal.
Once the manufacturer issues the certificate, ensure it is signed, stamped, and valid before using it.
How to Upload OEM Authorization Certificate on GeM Portal
After receiving the certificate, log in to your GeM seller account and go to the product listing or document upload section. Upload the OEM Authorization Certificate in PDF format. Make sure the document is clear, readable, and matches your seller details exactly.
GeM will review the document, and once approved, your product listing will move forward.
Validity of OEM Authorization Certificate
The validity of the OEM Authorization Certificate depends on the manufacturer. Some OEMs issue it for one year, while others provide longer validity. It is always better to mention the validity date clearly to avoid future issues.
Expired certificates must be renewed and uploaded again on the GeM Portal.
Common Reasons for Rejection
Many sellers face rejection because the certificate is not on OEM letterhead, the GeM Portal name is missing, the seller name does not match, or the signature and stamp are unclear. Sometimes, expired certificates also cause problems.
Carefully checking these details before uploading can save time and prevent rejection.
Benefits of OEM Authorization Certificate on GeM Portal
Having a proper OEM Authorization Certificate makes product approval faster, builds trust with government buyers, reduces chances of listing rejection, and increases your chances of receiving orders.
It also strengthens your seller profile and credibility on the GeM Portal.
Final Conclusion
The OEM Authorization Certificate on GeM Portal is a crucial document for sellers who want to sell branded products to government buyers. Without this certificate, traders and resellers may face listing rejection or account issues.
By getting the correct authorization, following GeM guidelines, and uploading valid documents, sellers can smoothly grow their business on the GeM Portal.
