There’s a reason office printers get a bad rap. Most workplaces either overspend on fancy machines that never get used properly or settle for ones that break down when it matters most. Choosing the right enterprise printer isn’t about going for the biggest, flashiest option. It’s about knowing what actually matters to the people who will use it every single day.
When it comes to a business environment, printing needs go far beyond basic documents. You’re dealing with volume, speed, security, and budgets that are always under pressure. That’s where the right features make or break your choice. Two big ones to keep in mind are high print speed and automatic duplex printing. They don’t sound fancy, but they’ll save time, paper, and plenty of headaches.
This article will discuss the top features that every enterprise business printer must have.
Enterprise Business Printer: 6 Features to Look For
An enterprise printer isn’t just a machine. It’s a daily tool that touches nearly every department. From HR printing contracts to sales running proposals, it needs to handle it all without slowing anyone down. It should include features that really carry their weight, such as secure print release, low cost per page, multi-function capability, and mobile and cloud printing.
Given below are the six features to look for when buying an enterprise business printer:
1. High Print Speed
Here’s something you should know: There’s no productivity with slow printers. They create traffic jams. They result in delays and frustration in a busy office where every minute counts. If people roam around the machine waiting for a ten-page document, that’s wasted time, and no one’s getting back. High print speed isn’t a luxury. It’s a basic need.
When comparing models, look at the pages per minute rate. It should be at least 40–50 PPM for a standard enterprise setup. Anything less, and you’re just inviting problems. Think you cannot find such an efficient printing machine? Nothing to worry about, then.
You can contact Epson dealers in the UAE if you’re looking for more information.
2. Automatic Duplex Printing
Talking about reducing waste in your printing department, have you ever considered the most important point? We’re referring to automatic duplex printing. No more manual flipping to print both sides. Does it save trees? Yes, of course. But, more than that, it cuts paper costs in half and saves you time.
A good enterprise printer should offer automatic duplexing as a standard, not an option. Manual duplexing slows things down and guarantees errors. Why gamble on misaligned pages when you can let the machine do it right the first time?
3. Secure Print Release
Office printers are often left wide open. Anyone can walk up. Grab a document or accidentally print over someone else’s job. That’s a risk, and it can be more detrimental if sensitive data is involved. Secure Print Release stops that mess. It holds print jobs until the user authenticates at the printer. That’s why an enterprise business printer must have a secure print release system to:
- Ensure only users print
- Keep private files secure
- Meet industry compliance rules
- Control access to print jobs
- Strengthen internal security checks
The catch? Without the above advantages, you’re risking your organization’s security and integrity.
4. Low Cost Per Page
Budget pressures are real, and printer costs don’t stop after the purchase. The real money gets burned with every page printed. That’s why cost per page is a key metric. It tells you how much each page actually costs after factoring in toner, maintenance, and lifespan.
Too many companies ignore this and get hit with huge monthly bills. Think about it: What’s the use of a cheap printer that eats up expensive toner like candy? Look for models with high-yield cartridges and low cost-per-page stats. Otherwise, you’re bleeding money silently every day.
5. Multi-Function Capability
One-trick machines are a thing of the past. Modern enterprise printers should do more than print. They should scan, copy, email, and maybe even fax. Key features to look for in this regard are:
- High-resolution scanning
- Bulk document feeder
- Direct scan-to-email or cloud storage
- Easy touchscreen interface
- Custom workflow shortcuts
What it does with these features? It isn’t just about convenience. A multi-function printer simplifies your setup. It reduces the number of devices and keeps everything centralized.
6. Mobile and Cloud Printing
Offices aren’t what they used to be. People work from devices. If your printer can’t connect to these devices, it’s already behind. Mobile and cloud printing gives employees the flexibility to print from wherever they are, without messing with cables or clunky drivers. Below are the critical features in this area:
- Compatibility with Android and iOS
- Google Cloud Print or similar service
- Wi-Fi Direct or Bluetooth options
- Secure mobile app support
- Admin controls
The advantages? These keep things running when people aren’t in the office. Think of managers reviewing reports from home or field workers sending in scanned forms.
Ready to Upgrade? Get the Features That Matter
In a modern printing machine like an enterprise business printer, some features aren’t meant to be compromised. You can’t ignore high speed or overlook the importance of automatic duplex printing. The same stands true for secure print release and multi-function capabilities. Contact Xeratek now if you’re ready to upgrade and get the features that matter.
